KTN is the main data holder and processor for Safety Tech Innovation Network and delivers the newsletter.
This privacy statement provides details about how your personal information is collected and used. Personal information is any information that identifies you or would enable someone to contact you, such as your name, email address, organisation.
Please read this Policy carefully, as it sets out the basis on which any personal data we collect from you, or that you provide to us (“data”), will be processed by us, in compliance with the Data Protection Act 2018 (incorporating the General Data Protection Regulations (GDPR).
The introduction of GDPR expands the rights of individuals to control how your personal information is collected and processed, your rights are detailed below:
- Right to be informed
- Right of access
- Right to rectification
- Right to erasure
- Right to restrict processing
- Right to data portability
- Right to object
- Rights related to automated decision making and profiling
Information we may collect from you
When you participate in, access or sign-up to any of our services (including our newsletters, events, social media, message boards and telephone discussions), create an account using our platform or otherwise correspond with us, we will receive data about you.
This data may consist of information such as your name, email address, postal address, landline or mobile number. Depending on the activity we may also obtain information about the name and type of your business, and its address.
What is the legal basis for doing so?
Article 6 (1) (a)–That the data subject has given consent to the processing of their personal data for one or more specific reasons.
Article 6 (1) (b) – processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
Article 6 (1) (f)– processing is necessary for the purposes of the legitimate interests pursued by the Controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require Protection of Data, in particular where the data subject is a child.
How we use your data
We process personal information for certain legitimate business purposes which include some or all of the following:
- Where the processing enables us to enhance, modify, personalise or otherwise improve our services/communications for the benefit of our members
- To meet our obligations to you
- To provide you with our services, activities or online content and to deal with your requests and enquiries
- To identify and prevent fraud
- To enhance the security of our network and information systems
- To better understand how people interact with our website
- To provide e-communications which we think will be of interest to you
- To determine the effectiveness of our promotional campaigns
Whenever we process data for these purposes we will ensure that we always take account of your individual rights. You have the right to object to this processing at any time by contacting firstname.lastname@example.org. Please bear in mind that if you object this may affect our ability to carry out activities as above for your benefit.
Where we propose using your data for any purpose other than those listed above, we will gain explicit consent from you in advance.
Your personal data
You have the right to request from us access to your personal data together with details of the purpose for processing and who we share your data with. You can request a copy of your data held by contacting email@example.com.
You have the right to data portability and we will provide you with a copy of your automatically collected data, in a common format.
You have the right to request that any inaccurate data is rectified by us and you can also update any details by logging in and amending your website profile.
You have the right to request that your personal data is deleted from records where your personal data is no longer necessary in relation to the original purpose it was collected; where processing is for marketing purposes or where your personal data has been unlawfully processed. There are some exceptions which include, where we need to keep data for compliance with legal obligations, in defence of legal claims.
You have the right to ask that we restrict the processing of your personal data, where you contest the accuracy or legal basis for processing but do not wish your data to be deleted. Please bear in mind that if you object this may affect our ability to carry out activities as above for your benefit.
Retention & Deletion
We shall not keep data any longer than is necessary from the original purpose of collection and we will delete data in line with our Data Retention policy in compliance with our legal obligations.
IP address and cookies
An IP address is a number that can uniquely identify a specific computer or other network device on the internet. We may collect information about your computer, including your IP address, operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
We use Google Analytics software to collect anonymised information about how you use GOV.UK. We do this to help make sure the site is meeting the needs of its users and to help us make improvements to the site and to government digital services.
We do not allow Google to use or share the data about how you use this site.
Google Analytics stores information about:
- how you got to the site
- the pages you visit on safetytechnetwork.org.uk and how long you spend on them
- what you click on while you’re visiting the site
This cookie is used to remember a user’s choice about cookies. Where users have previously indicated a preference, that user’s preference will be stored in this cookie.
Universal Analytics (Google)
These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in a way that does not directly identify anyone, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited.
We embed videos from our official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode.
PREF – * Expires after eight months
We embed videos from our official Vimeo channel. When you press play Vimeo will drop third party cookies to enable the the video to play and to collect analytics data such as how long a viewer has watched the video. These cookies do not track individuals.
Disclosure of your data to third parties
KTN as the data controller will not disclose your data to any third parties.
Where we store your personal data
All personal data you provide to us is stored on secure servers, which are operated in accordance with the UK Information Commissioner’s guidelines on the storage of personal data.
We cannot guarantee the security of your data during transmission from you to us, and you transmit such data at your own risk. Once your data has reached our servers, we will use strict procedures and security features to try and prevent unauthorised access.
International Transfer of Data (outside EEA)
We will only transfer data to countries outside of the EEA where they comply with the appropriate safeguards for processing personal data as approved by the European Commission in line with GDPR.
Any changes we may make to this Policy will be posted on this page and, where appropriate, notified to you by e-mail.
Data Protection Officer
Any questions or requests regarding this Policy and/or the processing of your data are welcomed, and should be addressed to firstname.lastname@example.org